Payroll for Medium Sized Businesses: Case Studies

Case Study 1 – Charity

A large Charity based in the South East on England approached us to look after their payroll affairs. A brief history our approach and achievements are given below:

• The clients existing arrangements involved the source data being provided in a confused format. The payroll consisted of over 300 employees with variable hours at different rates of pay over multiple cost centres. The client required detailed reports by cost centre which were currently being manually prepared. This process was costly and time consuming with a high risk of error and caused delays in reporting.
• We redesigned the input forms to allow direct import of the data into our payroll system, and have also written a bespoke report within our payroll software to report by cost centre to the client’s requirements.
• In addition the client opted for duplicates of all reports and payslips to be sent by Email in a password protected PDF format.

As a result the client has saved costs, eliminated risk of error and all information is now provided on a timely basis.

Case Study 2 – Recruitment Agency

A multi-office recruitment agency based in South London, employing over 100 employees, we have acted for this company for over 10 years. As well as the payroll services described below, David Howard has provided a comprehensive service which includes a non-executive board role, in addition to bookkeeping and management accounts services. Highlights of our developments with this client are detailed below:

• In common with our outsourcing ethic, we reviewed the most productive way in which to process the payroll, and following discussion with the Directors decided that on-site processing was the most efficient solution.
• In addition our highly trained staff have performed both payroll and invoicing functions using the client’s recruitment industry bespoke system.
• Although a person job, our policy is to have several staff trained on their systems to ensure full service backup.
• Using our IT and professional accountancy skills has had significant benefit to the company in the following areas:

• We advised and implemented the upgrade of the client’s recruitment system. This was done not only to improve the efficiency of their core business procedures but also facilitated the import of data from recruitment to payroll software.
• Working with the Directors we suggested that they could increase profitability with more detailed information, and as a result systems were designed to meet reporting requirements.

As well as the reliability and convenience that our flexible approach has given the company, we have been able to add significant value through our professional expertise.